Template for organizing a BYOD meeting

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Organisation

One name for each type of organiser, plus possible others for sub tasks

General organiser:

  • Who takes the lead on the whole event?

Content organiser:

  • Who is mainly responsible for the content of this BYOD?

Logistics organiser:

  • Who is responsible for the logistics, e.g., venue, catering, financials, etc.?"

Venue

Venue address

BYOD Dates

Hackathon: two day slot

First teleconference followup: a date/time slot of an hour 3 weeks later

Second teleconference followup: a date/time slot of an hour 6 weeks later

BYOD Introduction/Motivation

(Why? What are the goals?)

List of the target datasets and their main characteristics

Participants

Data experts:

Dataset owners/experts:

Data expert trainees:

Subject matter experts:

Users:

Budget

Who pays? A full BYOD meeting costs 20 000 Euro

Agenda

Day One:

Morning

[09:00 - 09:30] Introduction [?] 
[09:30 - 10:30] Semantic Web, Linked Data and Ontologies for Beginners [?]
[10:30 - 11:00] Coffee break
[11:00 - 12:30] Use Case Introductions [chair:]

Lunch

Afternoon

[13:15 - 14:00] Workgroup/task/use case division [chair:]
[14:00 - 16:00] Hack session 1  
[16:00 - 16:30] Coffee break
[16:30 - 17:30] Hack session 2 
[17:30 - 18:00] Evaluation: What went well / Things to take a look at [chair:]
[19:30 - 23:00] Dinner

Day Two:

Morning

[09:00 - 09:30] Progress report from the groups
[09:30 - 10:30] Hacking session 3
[10:30 - 11:00] Coffee break
[11:00 - 12:30] Hacking session 4

Lunch

Afternoon

[14:30 - 15:15]  Hacking session 5
[15:15 - 16:00]  Use case presentations, what needs to be done and conclusion [chairs:]
[16:00 - 16:15]  Coffee break
[16:15 - 16:45] Evaluation: What went well / Things to take a look at [chair:]

Drinks

See also

BYOD meetings